Jazz Pharmaceuticals

  • Senior Manager, Accounts Payable & Accounts Receivable

    Job Post Information* : Posted Date 3 weeks ago(10/24/2018 8:58 AM)
    ID
    2018-3917
    # of Openings
    1
    Min. Exp. (Yrs)
    5
    Category
    Corporate
    Advertised Location : Location
    IE-Dublin
    Job Post Information* : External Company Name
    Jazz Pharmaceuticals
    Job Post Information* : External Company URL
    https://www.jazzpharma.com/
    Advertised Location : Address
    Waterloo Exchange
    Advertised Location : Postal Code
    4
  • Overview

    Jazz Pharmaceuticals is an international biopharmaceutical company focused on improving patients’ lives by identifying, developing and commercializing meaningful products that address unmet medical needs. We are continuing to expand our commercial product portfolio and our research and development pipeline in therapeutic areas that can leverage our unique expertise.


    Our therapeutic areas of focus include sleep and hematology/oncology – areas in which we have a deep understanding of the patient journey and a suite of products and product candidates to address critical needs.


    We are looking for the best and brightest talent to join our team.  If you’re looking to be a part of a company with an unwavering commitment to improving patients’ lives and being a great place to work, we hope you’ll explore our career openings and get to know Jazz Pharmaceuticals. 

    Position Profile

    Jazz Pharmaceuticals is seeking a Senior Manager, Accounts Payable and Accounts Receivable to work in our Dublin office.  In this role, the successful candidate will be a key member of the finance team managing the day-to-day accounts payable and accounts receivable operations of multiple legal entities across a number of jurisdictions.  The successful candidate must demonstrate a broad knowledge of finance and accounting concepts and strong interpersonal and communication skills.

    Essential Job Functions:

    Job Responsibility

    • Lead the Accounts Payable and Accounts Receivable functions including performance management, month end close, process improvements and issue resolution
    • Support the full procure to pay process and work closely with Procurement team and business partners to improve the procure to pay process and policy compliance
    • Review and approval of all new vendor accounts
    • Manage the processing of European supplier invoices and credit notes in a multi company, multi-currency environment, ensuring correct matching to PO and coding of invoices
    • Clear all invoices for payment and prepare weekly payments 
    • Prepare and review weekly cash flow forecasts for submission to the Treasury team
    • Ensure timely preparation of vendor reconciliation's and investigate reconciling items as needed
    • Identify and analyze aged invoices and take corrective action to ensure AP aging is within terms
    • Partner with General ledger team to clear any AP related reconciling items
    • Manage the close of the AP ledgers in accordance with the month end timetable
    • Participate in Balance Sheet, Ledger and Reconciliation reviews as appropriate
    • Manage VAT related postings arising in Accounts Payable and assist with VAT queries / returns
    • Prepare key performance indicators and metrics monthly and implement any necessary actions to improve performance
    • Prepare and review various reports and analyses for purposes of monitoring employee reimbursement activity
    • Support the reporting and analysis needs of Company executives and managers to facilitate oversight of policy compliance within their teams
    • Respond promptly to queries from external and internal auditors and assist the annual statutory audit as required
    • Maintain appropriate SOX process and control documentation, ensuring the proper design and execution of internal controls and assisting in the coordination of SOX control
    • Manage and mentor the AP team members on a daily basis
    • All aspects of collections regarding debtors' ledger across the various entities
    • Identify and analyze aged invoices and take corrective action to ensure AR aging is within terms
    • Provide support in invoicing process
    • Liaison with Customer Service department to ensure coding, matching and raising of invoices is done in a timely and accurate manner
    • Resolving queries
    • Prepare key performance indicators and metrics
    • Partner with General ledger team to clear any AR related reconciling items
    • Participate in Balance Sheet, Ledger and Reconciliation reviews as appropriate
    • Assist with VAT queries / returns
    • Liaising with other departments re customer queries
    • Managing overdue payments
    • Managing unapplied cash, requesting remittance advices
    • Resolve discrepancies (bank, business, customer contact)
    • Prepare and dispatch statements
    • Escalation and follow through of any issues occurring
    • Support the reporting and analysis needs of Company executives and managers to facilitate oversight of corporate credit policy.
    • Provide Treasury with forecasted cash receipts
    • Deal with other ad hoc queries as required
    • Respond promptly to queries from external and internal auditors and assist the annual statutory audit as required
    • Maintain appropriate SOX process and control documentation, ensuring the proper design and execution of internal controls and assisting in the coordination of SOX control
    • Supervision of the activities of the accounts receivable specialists within the team

    Qualifications and Experience Required

    • Bachelor's degree in Accounting or other Business Degree with a Certificate in Accounting / Accounting Technician
    • 5 years minimum experience in managing a busy Accounts Payable and Accounts Receivable department
    • Experience of and competence in using MS Office, in particular Microsoft Excel
    • Systems experience, in particular Microsoft AX 2012 and Concur, an advantage
    • Detailed knowledge of end to end Procure to Pay (PTP) and Order to Cash (OTC) process essential
    • Experience in working in a service driven, customer focused environment
    • Experience in dealing with internal and external auditors
    • Ability to identify and prioritize issues and be accountable for resolution; strong attention to detail
    • Excellent communication and presentation skills
    • Change Management experience desirable
    • Fluent English required and fluency in additional European languages an advantage.
    • Some European travel may be required

    Jazz Pharmaceuticals is an Equal Opportunity Employer.

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