Jazz Pharmaceuticals

Reception and Facilities Specialist (1 year fixed term contract)

UK-Oxford
2 weeks ago
ID
2017-3293
# of Openings
1
Category
Commercial - EU/RoW

Overview

Jazz Pharmaceuticals is an international biopharmaceutical company focused on improving patients’ lives by identifying, developing and commercializing meaningful products that address unmet medical needs. We are continuing to expand our commercial product portfolio and our research and development pipeline in therapeutic areas that can leverage our unique expertise.


Our therapeutic areas of focus include sleep and hematology/oncology – areas in which we have a deep understanding of the patient journey and a suite of products and product candidates to address critical needs.


We are looking for the best and brightest talent to join our team.  If you’re looking to be a part of a company with an unwavering commitment to improving patients’ lives and being a great place to work, we hope you’ll explore our career openings and get to know Jazz Pharmaceuticals. 

Position Profile

The Receptionist is a key role for the Oxford EU/ROW Commercial Headquarters of Jazz Pharmaceuticals. The role manages the front of house and meeting room areas, and is a true ambassador and point of references for all local and international business areas.

Essential Functions

  • Manage the organisation’s reception area
  • Welcome visitors and staff
  • Operate switchboard in a professional manner – answer, screen and direct calls to appropriate location
  • Sort and distribute all incoming post and mange outgoing post
  • Manage and record all incoming and outgoing Courier activity
  • Order and maintain stationery and catering supplies
  • Maintain and manage the Meeting Room System
  • Assist with the coordination of any international visits or visitors, including room or desk allocation
  • Manage any catering requirements for the site
  • Assist with facilities coordination incl. periodic interface with external vendors
  • General administration support for the various departments within the Company
  • Provide support for Ad Hoc projects when required

Required Knowledge, Skills, and Abilities

  • Demonstrated previous experience in a reception or similar role
  • Proven communication and interpersonal skills incl. professional telephone manner
  • Ability to deal with all levels of staff and external contacts
  • Excellent organisational and prioritising skills
  • Experience in the administration and management of meeting rooms and catering requirements
  • General administration experience
  • Strong computer skills including knowledge of Microsoft Office including Word, Excel and PowerPoint and typing skills
  • Flexibility and ability to work on own initiative
  • Excellent attention to detail and high levels of accuracy and accountability

Required/Preferred Education and Licenses

  • n/a

Description of Physical Demands

  • Responsibilities may require working outside of “normal” hours, in order to meet business demands.

Jazz Pharmaceuticals is an Equal Opportunity Employer.

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